Email, Dropbox and WeTransfer are brilliant tools, but they have limitations, such as...
Takes a while to package work up
Even a small tender with 8 trades can mean up to 40 enquiries being sent out. Creating multiple links on Dropbox for trades can be a nightmare.
Hard to track status of subcontractors
Email and Dropbox don’t allow you to track interested parties. It is simply not possible to see who has viewed the enquiry and who has downloaded the documents.
Subcontractors get confused
With so many Dropbox and WeTransfer links, it's no wonder that subcontractors find it hard to keep up with enquiries and struggle to return quotations on time.
More phone calls needed
Estimators cannot automatically see who is intending to price or who has shown interest in the enquiry unless the subcontractors email back. This means having to call all subcontractors to check whether they will be submitting a price.
Manual excel updating
Estimators have to track quotations manually using excel spreadsheets. The information is only as good as the person entering the information in.
Hard to find new supply chain members
Identifying new subcontractors is very difficult. There are hundreds of companies out there but knowing which ones will be able and willing to estimate at tender stage is difficult.
How BidWork makes sending enquiries out and getting quotations back a whole lot easier
Speedy enquiries process
Lightning fast creation
Create and send hundreds of enquiries in minutes not days. Create a copy of your last tender, and all the packages and previously invited subcontractors will be ready to be used on your next project. Easily allocate the right documents to the right trade packages.
Distribute and manage large amounts of documents
Distribute and manage large numbers of documents. You can drag and drop large numbers of documents. Use our document allocation tool to quickly choose what information is relevant to which trades.
Follow up with ease
Receive tender clarifications right in the system. When you want to follow up to multiple subcontractors at once up simply message them based on whether they have quoted or not. This makes follow up simple and takes the stress away as submission day gets closer.
Tracking done for you
Every activity undertaken by a subcontractor is logged with a robust audit trail. This includes the subcontractor’s interest level in quoting, any tender clarifications they asked for, any messages you send them, whether they viewed the addenda, whether they downloaded any drawings and also the quote and any revised quotes they send. As a business, this reduces your risk of variations and disputes once you get on site.
Keep your team informed
Invite and assign team members within BidWork, allowing them and their managers to understand how much coverage you have across your packages and anticipate if more quotes will be needed before submission day.
Built for you, to evolve with you
You can set up BidWork to function exactly as you need. Once you are ready to expand your business, you can pull together all your offices; and with unlimited tenders, packages and documents, BidWork will be with you every step of the way.
A trusted network that you can tap into
National network
Britain’s best network of subcontractors and suppliers at your fingertips. Every company that has registered on BidWork has been verified by the Companies House Registry.
All trades
With BidWork’s network, you can get access to a large network of new subcontractors and suppliers for pricing. Every company can be found by searching for the trade or skill they perform.
Manage your directory
Trying to keep on top of your database of subcontractors and suppliers, when they are shared between employees and spread across Excel and Outlook, is nigh on impossible. BidWork has you covered with an always up to date database of your network directory.
Stay in sync
Add tags to each company within your network to make inviting subcontractors to tender easier and to keep a list of your preferred subcontractors. Add notes against each company and keep co-workers in sync about the latest reviews and information regarding your supply chain.
Get quality quotes
Every business in the BidWork network has to register with their Companies House Registration Number. Using tags, tender templates and notes within BidWork you can create a list of preferred subcontractors and suppliers.
Expand into new locations and sectors
With a network of subcontractors and suppliers across Britain and across all trades, you can get quotes easily from reputable firms that you may not have worked with previously, giving you confidence to expand into new sectors and locations while still operating with a quality supply chain.
Why BidWork
BidWork can also help you...
Let our demonstration do the talking...
Schedule a demonstration with us and we'll show you how BidWork can help you.
Did you know...
- BidWork is a Software as a Service (SaaS) platform
- Deployed in hours, not days.
- No IT infrastructure investment is required.
- Continuous investment in product development.
Book your demonstration by contacting us via email at: sales@bidwork.co.uk
Over the last 15 years, tender information sent from clients has
become progressively worse...
As the quality of information has decreased,
the number of tender addendum has increased
A real-life story has inspired the creation of new software that
solves the growing number of addendums during tender.
How BidWork fits like a glove into the way you currently work
Why using BidWork as an enquiry tool makes sense
| BidWork | Dropbox |
|---|
| Online enquiries module |
|---|
Features you expect to find in an online enquiries tool
| Contact database | ||
| Creating a send out | ||
| Upload trade documents and allocation | ||
| Link to all documents | ||
| Usual suspects | ||
| E-mail supply chain based on state (accepted, quoted etc) | ||
| Basic tracking | ||
| Notes | ||
| Tender noticeboard |
Features you will love in your next generation online enquiries tool
Manage increasing numbers of addendums effectively to protect your commercial position
| Automated addendum detection and distribution | ||
| Automatic drawing revision | ||
| Folder structures for documents | ||
| Addendum tab to contain each addendum | ||
| Automatic check whether or not quotations allow for latest addendum |
Get better response rates at the tender stage
| Individual contact details, not just enquiries@ subcontractor .co.uk |
||
| Connected to companies house to regularly check for insolvent companies | ||
| Special algorithms helping you invite those who submit timely quotations |
Spend less time updating contact information
| Contact service area and trades types updated automatically | ||
| Connect Construction Line, Builders Profile or Chas |
Hit framework KPI targets and promote local spending
| Find micro, social enterprises | ||
| Find local supply chains based on trade and service area |
Improve team collaboration
| Assign trade package leads | ||
| Centralising communication and clarifications received in one place | ||
| Easily hand over tender to site teams |
Refreshingly new ways to be effective at tendering
| Automatically unzip documents upon upload | ||
| Create tender and package templates for better standardisation | ||
| Custom company tender page |
Store everything in one place
| See subcontractor’s reasons for declining | ||
| Advanced document and enquiry tracking | ||
| Tender and package analytics | ||
| Access control levels within tenders |