“Fantastic management tool that does the admin work for you.Fantastic management tool that does the admin work for you”

bidwok

£26,000 yearly savings

The challenge

They were using Excel internally for managing enquiry packages. This meant having to go back and forth into Excel to check ‘who are you expecting to get returns from, who have you got returns from, who’s declined?’. Every estimator was also tasked with constantly updating their own Excel tracking sheets to ensure that it was always up-to-date for all parties involved. When it came to sending out the enquiry packages, they needed to manually break up all the tender information to the relevant packages, create package specific ITTs and then upload everything to package specific we-transfer links. Sending with We-transfer brought it’s own issues where the links they shared would often expire and require re-uploading and re-sharing and when it came to addendums they needed to create new links, which meant it became a pain to manage all the various document links as well. They were using Excel internally for managing enquiry packages. This meant having to go back and forth into Excel to check ‘who are you expecting to get returns from, who have you got returns from, who’s declined?’. Every estimator was also tasked with constantly updating their own Excel tracking sheets to ensure that it was always up-to-date for all parties involved. When it came to sending out the enquiry packages, they needed to manually break up all the tender information to the relevant packages, create package specific ITTs and then upload everything to package specific we-transfer links. Sending with We-transfer brought it’s own issues where the links they shared would often expire and require re-uploading and re-sharing and when it came to addendums they needed to create new links, which meant it became a pain to manage all the various document links as well.

The solution

Tim decided to adopt BidWork for all his and his teams’ enquiries. He quickly gave access to everyone which meant that they could all access the same information regardless of whether some were working from the office and others from home. From there, they had a quick way to package up enquiries, saving them a considerable amount of time in getting enquiries out of the door fast. Once enquiries were sent, there was no more manual updating of the tracker sheet, he could easily see in real time the status of each package, ‘which packages were short, what still needs to be looked at and what’s covered/not covered’. When it came to the whole team working on a tender, it made it easy for everyone to see at a glance where everything is at from a procurement point of view.

  • Great for management overview.
  • Streamlined processes and enquiries.
  • Links never expire on BidWork.
  • Ability to add new/revised documents to the enquiry packages without having to create new links..
  • Easy to share new tender addendums.
  • At a glance view of real time status across packages.
  • Time saving - of not having to up-date tracker sheet.
  • Easier team collaboration during a tender.
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Did you know...

  • BidWork is a Software as a Service (SaaS) platform
  • Deployed in hours, not days.
  • No IT infrastructure investment is required.
  • Continuous investment in product development.
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